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Re-Engineering Maintenance Planning & Scheduling

Duration: 2 Days | 9 am – 3:30 pm
Monday – Tuesday

18th – 19th October 2021

Live Stream + Online Training

(GMT +4 or Gulf Standard time) 


 On successful completion, delegates will understand

  • Gain an understanding of the critical contribution made by the maintenance function in achieving business objectives.
  • Understand the roles, processes, and procedures to ensure organisational effectiveness.
  • Address all the elements of job planning, including standards, logistics, documentation, spares, and quality.
  • Learn how to determine scheduling capacity and exploit opportunities for maintenance.
  • Develop daily, weekly and monthly maintenance schedules with the commitment of operations and all role players to ensure compliance with the maintenance program while reducing risk.
  • Assign work to the most appropriate level of maintenance.
  • Convey the importance of proper work order closure and documentation to build good equipment history through complete and accurate data input.
  • Establish the importance of maintaining the maintenance backlog at optimum levels.


Many businesses are stuck in a Reactive Maintenance cycle, with planning and scheduling ineffective at best and non-existent at worst.

 Symptoms of a reactive, fire-fighting” culture include: 

  • Loss of throughput, i.e. breakdowns
  • Maintenance workers spend hours waiting on equipment to become available, overrunning the planned shutdown time and growing the backlog
  • Scheduled activities mainly consist of component replacements and reactive work
  • Critical spares are not readily available
  • Overtime is high, workers are exhausted and ineffectively utilised
  • Data capturing to eliminate chronic failures and losses occurs rarely, if at all.

Applying the principles of this course will result in improvement of productivity and availability, along with the development and strengthening of partnerships between maintenance, production/operations, procurement, engineering and other key stakeholders.

Day 1 

Session 1: The role of Planning in Asset Management:

  • Managerial concepts
  • Principles of Asset Management
  • Wealth producing capacity
  • Organizational aspects

Session 2: Planning Function:

  • Planning Fundamentals
  • Foundation of a Planned Maintenance System
  • Asset Care requirements (determination of scope)
  • Tasking: Activities, Bill of materials, Special tools and Support Services & Costing

Session 3: Opportunities for Execution of Asset Care Activities:

  • Maintenance Strategies
  • Failure Mode and Effects Analysis (FMEA)
  • Tasks Identification: Non-Intrusive to operations
  • Tasks Identification: Intrusive to Operations

Exercise: Practical Application of Failure Mode and Effects Analysis.

Session 4: Source of Asset Management Tasks (Plant Demand):

  • Improvement and Modifications
  • Repairs and Restoration
  • Prevention and Lubrication
  • Condition Assessment of Equipment
  • Previously Deferred Maintenance tasks

Session 5: Maintenance Work orders:  

  • The function of Work orders in a maintenance environment
  • Principles of Work-order design
  • Repairs and Restoration

Exercise: Compilation of work order and job package.

Day 2

Session 6 Scheduling Functions:

  • Program Evaluation and Review Technique (PERT)
  • Critical Path Method (CPM)
  • Critical Chain Method.

Session 7: Shutdown Preparation:

  • Roles and Responsibilities
  • Spares and Consumables
  • Resources Allocation
  • Base Plan Development

Exercise: Scheduling with a network diagram and Gantt chart

Session 8: Shutdown Execution:

  • Meetings and co-ordination
  • Appointments, Permit to work and Lock-out/Tag-out
  • Monitor/track progress
  • Testing and Re-commissioning

Session 9: Shutdown Process Review

  • Feedback (role players)
  • Deviation analysis:
  • Positives
  • Challenges
  • Capture and Integrate Findings into EAM system:
  • Lessons learned
  • Backlogs
  • Condition Assessments
  • Improvement Opportunities

Session 10: Recap: Maintenance Planning and Scheduling (MPS) Practices and Skills:

  • Key performance indicators (KPI)
  • Protecting the Integrity of data, and
  • The next step: What is yours?


Head of Department \ Managers, Team leaders, Foreman, Senior Technicians from

  • Reliability
  • Maintenance & CMMS
  • Operations
  • Plant
  • Technical
  • Engineering
  • Utilities
  • Asset Management
  • Works